IT Budget FAQ
IT is dedicated to providing all faculty and staff with up-to-date information regarding the current budget process. If you have any questions contact your USS Support Specialist.
- How do I request new software?
- How do I request a new hardware item?
- What if I identify a need after the Requested Budget cycle?
- How do we acquire machines for new staff?
- What if my department is moving into a new facility?
- What if I forget my login and password to the Requested Budget system?
Q: How do I request new software?
A: First discuss your needs with the USS Support Specialist who will be able to tell you if what you are requesting is a product we currently have on campus and therefore we will automatically renew and upgrade it. If it ends up being a request for new software the request should be submitted via either the Academic on-line system or the annual budget request process using the Administrative on-line system.
Q: How do I request a new hardware item?
A: Desktop and laptop PCs and Macs are accommodated through the current 4 year replacement plan therefore you do NOT need to make specific requests. To add new hardware equipment where one did not exist, or specialized computer configurations, the request should be submitted via either the Academic on-line system or the annual budget request process using the Administrative on-line system.
Q: What if I identify a need after the Requested Budget cycle?
A: For all academic requests please submit via the Academic on-line system. This system is available throughout the academic year. For administrative requests please submit your request to your USS Support Specialist who will then forward it to the Director of User Support Services. Depending on the cost and urgency, IT will do whatever it can to accommodate the request.
Q: How do we acquire machines for new staff?
A: If the new person is filling a vacant position, the assumption is that they will use the machine of the prior person in that position. If the person is coming into a new line, have the Dean or Associate Vice President contact the Director of User Support Services and an appropriate computer will be provided.
All technology needs should be identified when filling out the Position Request Form (PRF) from Human Resources.
Q: What if my department is moving into a new facility?
A: New facility requests such as equipment for a new computer lab or multimedia classrooms will be identified as part new facility budget. Required equipment will be identified and approve as part of the overall facility plans. If there is a request for renovations to an existing lab or classroom, that should be submitted to the dean’s office for review and consideration. The dean’s office will work with IT if the request needs to be accommodated.
Q: What if I forget my login and password to the Requested Budget system?
A: The IT budget systems use your normal email username and password. This is also called your “Unix” username and password as it gives you access to the Unix servers on campus. If you need help with your username and password please contact the IT Help Desk at x2660.